Project Proposal Form
Project Name Location :
Submitted By: Lot #:
Phone Number: Address:
Email: Submission Date: / / /
Summary of Project
Project Objective Overall Benefits of Project
Steps to Completion - For example removing grass, digging holes to be filled with cement, stacking concrete blocks to create wall, etc. just general work involved.
Time Frame Estimate/Schedule
Responsibilities for Implementation
Description of Project Budget Estimate
Sources of Information
Print Name: Position / Lot #:
Signature: Date:
For Board Use
Assembling a committee of no less than 5 owners to research project _____________
Project not desired at this time for the following _________________________________________.
Board Signatures (at least 3)
1. Position
2. Position
3. Position
Committee Instructions
Provide answers to questions on page 2. Schedule for reporting can be added to keep things timely and get project completed within the current year if approved.
The committee shall meet no less than once a week to discuss and prepare to present and answer questions at the monthly board meeting. The first committee report will be presented at the next board meeting. Using the information submitted in the project proposal and any directives from the ownership to complete the project details below. The first report from the committee will contain ideas for designs, options available, suggestions from contractors, and the pros and cons of each design, and the versatility of each.
The second report will be provided at the board meeting 2 months from now and shall contain detailed information pertaining to constructions, modifications to the landscaping, sprinklers, etc. as well as any problems that could come up, and any effect on the owners during the project. This shall answer questions 1-3 in detail for each design suggested.
The third presentation will be presented 3 months from now and will contain specific details on each of at least 3 designs. The remaining quesitons from below shall be answered and presented.
The forth presentation the committee shall present the board with the project details completed as a committee for each design including photos, bids, diagrams (as best as you can do), and supporting information.
Once reviewed the fifth meeting the board will make it's decision either approving it one, denying it, or kick it back for more questions or changes. If approved the board shall sign the proposal and the committee can award the job the next day.
If kicked back the finals decision will be made at the sixth and final presentation by the committee. Once approved and project completed the committee will cease to exist.
Project Details
Will this project cause any inconvience to the ownership in any way?
Will the project require changes to or modification of the sprinkler system, landscaping, planters, plant location, the land, etc.? How?
Can the finished product be easily and inexpensively changed or have multiple uses?
Please detail out the approx. costs involved for plants, parts, labor, grass, paint and color, materials (kind), etc. that the project would require?
What is the manufacturers warranty on all componets used?
What are the terms of contractors warranty?
What is the required maintenance to keep all warranties valid?
What is the estimated cost for every maintenance occurance and yearly total?
If this project is intended to reduce expenses, please state which expense and gallons used, KWH, etc. multiplied by the current rate to get the savings per month and per year? Gallons, KWH, or units used and estimated savings should be for only the area where the project will take place not the entire community or all common areas or zone.
How much is spent on the expense per owner monthly and yearly?
How many years will it take for the estimated yearly savings minus the yearly maintenance costs to equal the total cost of the project?
Committee Comments
Submitted by ______________________ Committee Members with attached photos, drawings, bids, and research materials.
Signatures of Committee Members & Lot Numbers
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.
For Board Use
Send back to committee for changes, additional bids, more research, or other reason. Please explain in detail and provide detailed committee instructions.
Approved no conditions _______ Approval pending conditions ________ Denied_________
Please explain or satisfy conditions listed then resubmit:
Board Member Signature
Signature: Position:
Signature: Position:
Signature: Position:
Minimum of three board members must sign for approval to be valid.
Approved no conditions _______ Approval pending conditions ________ Denied_________
Please explain or satisfy conditions listed then resubmit:
Board Member Signature
Signature: Position:
Signature: Position:
Signature: Position:
Minimum of three board members must sign for approval to be valid.
No comments:
Post a Comment